Esker DeliveryWare makes it easy to integrate best-practice accounts payable management with SAP solutions. With the Accounts Payable Module, SAP customers benefit from end-to-end capabilities for receiving, entering and tracking vendor invoices — encompassing automated capture, reconciliation, posting, work task routing for approvals and detailed reporting.
How the Accounts Payable Module works
Incoming fax invoices are made available to Esker DeliveryWare for
data capture and analysis. Invoices received as paper documents
can be scanned and made available to the system. Other electronic format such as email or EDI follow the same path.
Invoices are automatically analysed to extract pertinent business
information. If desired, an email message can be sent to the internal
user as notification that a specific invoice is awaiting validation.
Using a web interface, the user validates a side-by-side view of
original and captured data. The system automatically checks to see
if the vendor and order numbers (for PO invoices) exist in the SAP
system. For invoices with POs, Esker DeliveryWare can perform two-way
matching of the invoice with the PO, or three-way matching of
the invoice with the goods receipt. If the capture is not accurate,
the user can easily teach Esker DeliveryWare how to recognise
similar invoices in the future.
Once the data is validated and exceptions have been cleared, Esker DeliveryWare automatically posts
the invoice in the SAP system for further processing. If for any reason the invoice should not be posted, it can be parked while awaiting for further information or somebody's approval. This invoice
includes all the attributes of the original. Esker DeliveryWare can flexibly create the invoice but set a payment block.
The invoice document and related process information are readily
available for reporting and analysis. SAP Workflow automatically routes the document to the appropriate person for subsequent
processing. The system allows for automated handling of exceptions
such as master data maintenance, assignment change or resubmission
at a later date. All steps and data in the process from invoice
receipt to invoice entry and approval are recorded and continuously
updated, creating a detailed audit trail for each invoice transaction.
Key features
Benefits
Esker DeliveryWare includes all necessary feature to provide a complete automation of all companies vendor invoice processing, including:
Automated invoice entry and work assignment
Real-time tracking of invoices
Flexible, automated task routing
Consistent processing rules
Controlled exception handling for canceled transactions and blocked invoices
Duplicate invoice checking
Invoice validation, with side-by-side view of original and captured data
Process history and audit trail
Central point of information for all vendor invoice management processes
Minimised number of keystrokes to complete accounts payable process
Reports on process time and volume, queued invoices, exceptions and blocks, due dates, discounts, scheduled payments
By taking keystrokes out of the process and bringing visibility to the process, the Accounts Payable Module delivers immediate additional return on investment. SAP customers benefit from a fully optimised process for effective financial planning, efficient supply chain management and strong vendor relationships.
Lower purchase-to-pay process costs by as much as 40–60%
Receive and enter vendor invoices up to 65% faster
Take full advantage of fast-payment discounts
Prevent late and duplicate payments
Improve response time to vendor inquiries concerning invoice status
Improve cash-on-hand planning
Eliminate redundant ERS invoice processing
Benchmark metrics such as vendor cost and employee performance
Ready access to information for reporting and analysis to balance workloads and identify process bottlenecks
OCR
Combining optical character recognition (OCR), optical mark recognition (OMR), barcode recognition and handwriting recognition (ICR) – The Esker Image Recognition Module extracts data from the image of any business document entering as a fax or a scanned document.
Dynamic Document Capture
The Dynamic Document Capture (DDC) feature facilitates the automatic processing of electronic or scanned semi-structured documents, such as invoices, sales orders, shipping papers etc.
SAP Integration
The SAP Connectivity Suite brings together four powerful components offering more flexibility than any other document delivery solution available in the SAP space.
Business Rules Engine
The Esker DeliveryWare Rules Engine is at the heart of the Esker Document Process Automation solutions. Based on proven and patented technologies, it allows the automation of virtually any paper-based Business Process in any type of organisation.
Read more
Accounts Payable Solution Summary An overview of Esker Solution for handling vendor invoices.
Optimise vendor invoice process
For more information about automating accounts payable with Esker DeliveryWare, please enter your contact details in the form below.
Esker DeliveryWare makes it easy to integrate best-practice accounts payable management with SAP solutions. With the Accounts Payable Module, SAP customers benefit from end-to-end capabilities for receiving, entering and tracking vendor invoices — encompassing automated capture, reconciliation, posting, work task routing for approvals and detailed reporting.
